“Wirely saves us so much time. We now have data at our fingertips and the ability to build any report we want. It’s made a huge difference.” – Scott Phillips, General Manager, Yarraville Club
Overview
Yarraville Club is a high-volume venue operating across multiple departments. While their legacy systems worked, much of the financial workflow relied on spreadsheets, manual MYOB entry and labour-heavy reporting.
Scott Phillips, General Manager, knew the team needed a smarter way to manage daily numbers.
The Challenge
Cash ups took longer than they should. Managers were juggling multiple spreadsheets, and every department cut data differently.
Scott needed a platform that could simplify financial workflows, integrate gaming and daily operations, and reduce the amount of admin across the club.
“All my reporting was done via spreadsheets, on a big day, daily takings used to take up to an hour, it’s now a 20-second job” – Scott Phillips, General Manager, Yarraville Club
The club needed a single platform that integrated tills, gaming and daily operations to reduce the admin burden on managers and free them up to focus on the members and the club community.
Why Wirely
Scott had been exploring digital solutions for some time, but nothing offered the right fit until Wirely reached out. The difference Wirely offered was immeasurable;
- Real-time visibility across venue operations.
- Customisable reporting.
- Quick and easy imports into MYOB.
- Support from hospitality-led onboarding specialists.
- A platform that aligned to budget and operational needs.
“Wirely contacted me at the right time. I always like to see what’s out there.” Despite Wirely’s onboarding coinciding with payroll and rostering system changes, Scott was eager to move quickly. “I was excited by the product and keen to get started ASAP. Since installing Wirely, we haven’t looked back”
Yarraville’s onboarding included detailed configuration, especially around gaming. Wirely worked closely with the club to build out a platform that matched the venues operational style and specific needs.
“Everyone cuts their data differently. To have reports built exactly how we want, that’s fantastic.” Scott Phillips, General Manager, Yarraville Club
Outcome
Wirely has streamlined Yarraville Club’s daily and weekly workflows, with daily takings now processed in seconds and MYOB entry fully automated. Cash ups are faster too, with managers feeling the impact immediately: “My duty managers love it. It speeds everything right up at night.” The hour Scott once spent each week on manual spreadsheet entry has been eliminated, and custom reporting views now give him a clearer, more accurate picture of how each department is performing.
Since implementing Wirely, Yarraville Club has created more management capacity to focus on member experience and community support, by:
- Removing manual spreadsheet entry.
- Cutting daily takings processing from up to an hour to seconds.
- Improving cash-up speed and accuracy.
- Reducing admin workload across the team.
- Gaining custom, real-time reporting.
- Strengthening visibility across the venue.
Scott’s Favourite Feature
“The reporting. Just having it on your phone, It’s live data from the tills, that’s the key.” Real-time visibility has become central to how Yarraville Club reviews performance and makes decisions.
Looking Ahead
Scott sees clear opportunities for Wirely to support more digital compliance processes, an area that continues to grow in complexity for venues. “Compliance is the next area I’d love to see Wirely go. An introduction of large payouts and a signing feature would be fantastic,” he says. Bringing these tasks into Wirely would help streamline documentation, reduce paper-based workflows and give the club a central, auditable record of key compliance actions.
This feedback is exactly what drives Wirely’s product roadmap. As a platform built by hospitality people for hospitality venues, Wirely continues to evolve in direct response to what operators need on the ground. Insights from venues like Yarraville Club shape the next generation of features, ensuring Wirely stays connected, intuitive and aligned with real industry challenges.
Wirely has helped Yarraville Club shift from manual workflows to an efficient, real-time financial operations platform, giving the team more time on the floor and less time in spreadsheets